Privacy

This privacy policy provides information about the different types of personal information that PLATFORMA LEGALA S.R.L. collect and the ways in which we use it. This privacy policy applies to all those who interact with us online (particularly through the website www.platformalegala.ro) or whose personal information we otherwise collect.

1. Who we are

This privacy policy describes how PLATFORMA LEGALA will collect and use your personal information when you interact with us online or when we otherwise collect and use your personal information. Please note that there are certain aspects of this privacy policy that only apply when we are required to comply with specific laws (e.g., the European data protection law, the General Data Protection Regulation). In some instances, EU data protection law may apply.

2. When do we collect personal information about you?

We may obtain your personal information from a number of sources including:

When you give it to us directly. For example, if you provide us with your email address to sign up to receive our news updates or if you provide us with your name and email address when you leave a comment on our website.
When we obtain it indirectly. Your personal information may be shared with us by third parties. To the extent that we have not done so already and that we are required to, we will notify you when we receive personal information about you from them, and tell you how and why we intend to use that personal information.
When it is publicly available. Your personal information may be available to us from external publicly available sources. This includes information available on government websites (e.g., U.S. Federal and European institutions).
When you visit our website. Our website uses cookies and other tracking technologies to improve your experience of our website—this can involve collecting personal information. We will only deploy non-essential cookies, including analytics cookies, with your consent.

3. What personal information do we use?

We may collect, store, and otherwise process the following kinds of personal information:

your full name and contact details, including email address, postal address, and telephone number;
information you provide in connection with your application, which may include date of birth, biographical information, education and work experience;
information about your use of our information and communications systems;
financial information including bank details, payment card details;
your communication preferences;
information you provide to us through comments or Forums.

4. What information do we collect online?

We will also collect certain information when you interact with our website. We do this through server log files, cookies, and pixel tags. While the information obtained may not be personal information under the laws of the country you are based in, we recognize that there are certain laws (e.g., EU law) where this information is likely to be personal information.

5. What about personal information that is considered more sensitive?

Certain countries have laws that recognize particular types of personal information as more sensitive and therefore requiring greater protection. We collect these types of personal information in limited circumstances. For instance, we may collect personal information about health, religion, ethnicity, sexual life, and political opinions. We may also collect personal information about criminal convictions and offenses.

We will only collect and use this sensitive information if there is a valid reason for doing so and where the law allows us to. For instance, there are stricter rules about the collection and use of sensitive information where EU law applies. When we collect sensitive information or criminal conviction data about you and we are required to tell you what our lawful basis is for doing so, we will set this out.

6. How we use your personal information

PLATFORMA LEGALA will use your personal information:

to fulfill your requests to submit an application or register on the website;
to understand and measure your interaction with the website and online content;
to further our work on crimes against humanity, human rights abuses, international and social justice;
to enable us to monitor and manage conflicts of interest;
to enable us to manage transactions;
to contact you to make recommendations, proposals, or notices to you about opportunities you may potentially be interested in;
to make administrative and marketing communications;
to enable you to use our online services (e.g., our comments, newsletter, subscription);
to administer any financial transaction between us;
to register you for an event and any administration associated with the event;
to contact you for our advocacy purposes and to inform you of events or publications we think you may potentially be interested in;
for research purposes so that we can identify key trends of findings in connection with our programs and projects;
for research and record keeping purposes in connection to carrying out advocacy work through our programs and projects;
to satisfy legal obligations which are binding on us.

7. Lawful grounds

Under certain laws, we are required to rely on one or more lawful grounds to collect and use the personal information that we have outlined above. We consider the grounds listed below to be relevant:

Legal obligation. Where the processing of your personal information is necessary for us to comply with a legal obligation to which we are subject (e.g., because we have to provide information to tax authorities).

Contractual relationship. Where it is necessary for us to use your personal information in order to perform a contract to which you are a party (or to take steps at your request prior to entering a contract).

Legitimate interests. We rely on this basis where applicable law allows us to collect and use personal information for our legitimate interests and the use of your personal information is fair, balanced, and does not unduly impact your rights. For instance, it is in our legitimate interest to use personal information in association with planning of, delivery of, and monitoring of our programmatic work and grant making.

Consent. We may obtain your consent to use your personal information in certain circumstances (e.g., to send you email marketing or for the use of non essential cookies). We will ensure that when we obtain your consent, you are free both to give it and to decline to give it. Additionally, you may always withdraw your consent at any time without any further detriment to you.

8. Use of our online services (e.g., forums, blogs, comments)

We may make available certain interactive services through our website such as message boards, blogs, comment section and wikis (“Forums”). You will be able to post comments, information and materials to Forums.

Any information (including personal information) that you post in a Forum becomes public information and may be available to other visitors to our website and to the general public. Apart from posting directly in a Forum, you will also be able to share your comments via email, which then may be published on sections of our website where we post comments. We reserve the right to only publish selected comments, and we may edit them before publishing for brevity, style, grammar or clarity. In addition, your name will be available in association with any posting you make. Additionally, information regarding your Forum activities is also available for other users to view.

Please exercise caution and discretion when posting information (including personal information) in a Forum. In particular, please do not post personal information about other individuals unless you are confident that they would not object to their personal information being used in this way. If you post any personal information relating to other people, you represent that you have the authority to do so and to permit us to use the information in accordance with this privacy policy. PLATFORMA LEGALA IS NOT RESPONSIBLE FOR THE USE BY OTHERS OF THE PERSONAL INFORMATION THAT YOU DISCLOSE IN FORUMS.

9. Do we share your personal information?

Personal information collected by PLATFORMA LEGALA (through the website or otherwise) may be shared between any of our family of offices in line with the purposes set out in this privacy policy in section 6.

We may also share your personal data with organizations we partner with in pursuit of the same programmatic objectives as set out in section 6 of this privacy policy.

Apart from where set out in this privacy policy, PLATFORMA LEGALA will not sell, rent, or lease your personal information to other third parties. However, we may ask third-party processors to assist us or we may disclose your personal information to selected third-party processors (such as agents or sub-contractors) for the purposes outlined at section 6. The third party in question will be obligated to use any personal information they receive in accordance with our instructions.

We reserve the right to disclose your personal information to third parties:

in the event that we buy or sell any business or assets, in which case we will disclose your personal information to the prospective buyer or seller or such business or assets;
if substantially all of our assets are acquired by a third party, personal information held by us may be one of the transferred assets;
for auditing purposes;
to enforce our Terms & Conditions;
if we are under any legal or regulatory obligation to do so (e.g., to comply with legal process or requests from government authorities);
to permit us to pursue available remedies or limit the damages that we may sustain;
in connection with any legal proceedings or prospective legal proceedings, in order to establish, exercise, or defend our legal rights.

10. International data transfers

Certain countries have rules around the transfer of personal information and require us to ensure that personal information remains protected according to appropriate standards. If you are located in the United Kingdom or the EU or your personal data is collected and used by an organization in the United Kingdom or the EU, please note that certain countries outside of the United Kingdom or the EU have a different standard of protection for personal information. In such cases, where your personal information is transferred, stored, and/or otherwise processed outside the United Kingdom or EU on a regular basis, we will implement appropriate safeguards designed to protect your personal information.

If you have any questions about the transfer of your personal information, please contact us using the details at section 14.

11. Securing your personal information

PLATFORMA LEGALA takes reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information. We restrict access to those who have a need to know and we train staff in handling the information securely. Unfortunately, there is no such thing as perfect security in the online environment. As a result, we cannot and do not guarantee the security of any information you transmit to us through or in connection with the website.

If you believe that your interaction with us is no longer secure (e.g., you consider that the security of any account you might have with us has been compromised) please immediately notify us by contacting us at [email protected].

12. How long do we keep your personal information?

We will keep your personal information for as long as necessary:

to comply with any statutory or regulatory requirements we are subject to under applicable law;
to fulfill the purposes for which the personal information was collected;
to defend our or a third party’s legal rights.

If you have any questions, about the retention periods for holding your personal information, please contact us using the details at section 14 below.

13. Updating this privacy policy

PLATFORMA LEGALA may update this privacy policy by posting a new version on our website. If we update this privacy policy in a way that significantly changes how we use your personal information, we will bring these changes to your attention. Otherwise, we would recommend that you periodically review this privacy policy to be aware of any other revisions.

14. How to contact us

PLATFORMA LEGALA is responsible for monitoring compliance with relevant legislation in relation to personal information. You can contact us if you have any questions about this privacy or our treatment of your personal information:

Email: [email protected]